Renovating your office is far from straightforward, but if you do it right you can have a more productive business with happier, more loyal employees. At Park Office we’re experts in office overhaul, so we’ve created this useful office refurbishment checklist to ensure all runs smoothly and your business benefits accordingly.
- Plan ahead
Central to the reason for your office refurbishment is where you see your business in five years’ time. Will you have more staff, a more striking veneer to impress clients or need to meet environmental legislation? Wherever your business is going, it needs to be ready before you get there.
- Choose someone to manage the refurbishment
Finding an internal staff member who can manage your side of the refurbishment is crucial. They’ll need to have excellent organisational skills, be able to understand the concerns and drivers of the stakeholders – from staff, to regulators to board members and department heads – and know your business inside out.
A senior PA or office manager may be the obvious choice, although whoever you pick will need to have their workload seriously lessened as this is a huge task.
- Talk to your landlord
Few businesses own their offices, and therefore it’s imperative that you speak to your landlord about the changes you intend to make and obtain a License to Alter from them. Not only will you need their permission, but you may be able to renegotiate your lease as your alterations should add value to their investment.
You will also need to renegotiate the dilapidations clauses in your contract if you’re taking down walls or installing cellular offices as these could result in you paying substantial costs later if you don’t act now.
- Choose the right refurbishment company
Making sure you pick the most suitable company for your refurbishment is critical. Not only do you want to know they care about what you want to achieve, but that they can do so on time, on budget and with plenty of flair.
These experts can influence your company’s productivity and your staff’s happiness and loyalty, so make sure you work with a partner you can trust.
- Budget appropriately
Central to all you do in the office refurbishment process is cost. Of course you want to have the best offices possible, but it can’t come at a price that hurts your business.
You should include room in your budget for:
- Agent and lawyer fees
- Planning Permission fees
- Insurance costs
- Design and fit costs
- New utility expenses
- Environmental assessments
- Telecoms infrastructure
- Security and Health & Safety
- Tax breaks
On the plus side, because you’re undergoing significant change you may have the opportunity to take advantage of some tax breaks. These can include your capital allowances and you could have access to 0% business loans from the carbon trust.
Insurance is definitely non-optional during an office refurbishment. You’ll need Public Liability insurance, Professional Indemnity insurance and Contractors’ insurance. If you choose not to take these out and something goes wrong the consequences could be catastrophic for your business.
- Keep disruption to a minimum
Obviously your business will still need to keep working while you refurbish and to do so efficiently you’ll need to organise some “swing space” for your staff and push for as much of the work as possible to be carried out in the evenings, early mornings and at weekends.
- Make the most of your current space
An office refurbishment is the time when you really can reimagine your working environment and make the most of it. Your partner will come with plenty of ideas to improve efficiency, but if there’s something that really irritates about your office then now is the time to rectify it.
- Choose the right furniture
While you’ll want your new office to look stylish it’s important to remember that because your employees will spend most of their working lives there you’ll need furniture that is both practical and ergonomic. Also, while it can be tempting to rush out and buy new chairs and desks, the ones you currently have may serve you equally well, thereby saving you time and money.
- Don’t forget about storage
Often overlooked, a lack of storage can often undermine an office refurbishment. Work out exactly how much you’re likely to need and work that space into your plans.
- Time to upgrade your technology?
Given that you’re undergoing a serious amount of disruption with your office refurbishment, it is often the right time to consider upgrading your technology. Doing so can mean saving precious time in the future as your staff can adjust to both changes simultaneously.
For further information on how to refurbish your office effectively, you can call the Park Office today on 020 7666 3272.